I am running the SharePoint Online Object Permissions report for our data owners to give them a view of all of the folks who have access to something in their respective site/area. We have a number of sites and a Document Center (Document Library) site which has folders for multiple “areas”. Finance, Compliance, Contracts, etc.
I am able to get data when running the report for specific sites but when I try to run it for a specific folder in Document Center, I am getting no data back. I could swear I was able to do this over the summer but maybe I am misremembering. I have tried with and without the wildcard.
Is it possible to run this report for a specific folder or only for an entire site?
FYI - I did look at the documentation site but it did not provide any details about acceptable parameter values or limitations with what can be reported on.
I got some very helpful info from Jacob Brown from Support. Figured I would share it below.
SharePoint Online Object Permissions Report:
If the report has an “Object path” parameter, does it accept the wildcard character. -Wild cards are not accepted for the Object path parameter
If the report has a “User” or “Username” parameter, does it accept the wildcard character. - Yes you can utilize the percent sign as a wild card for the user field
Can it report on specific directories or it is limited to an entire Collection. -You can set the report to view sub directories within sites
Does it account for permissions that were granted through sharing an item as opposed to just explicitly adding a user to an object on the site. -Yes
Does the list of users/accounts include external account, by way of sharing with an external user? -It does include External users if External users options checked in the report filters, however in order to pull how the item was shared you will need to run a search for the activity data
SharePoint Online Site Collections Access by User
If the report has an “Object path” parameter, does it accept the wildcard character. -Yes you can specify the percent sign for the site object path and all sites that specific user has access to will be listed
If the report has a “User” or “Username” parameter, does it accept the wildcard character. -No you will want to specify specific users within this report, this will show all object that specific user has access too
Can it report on specific directories or it is limited to an entire Collection. -Yes it is limited to the top directory, but when selecting the hyper link you can see additional access information
Does it account for permissions that were granted through sharing an item as opposed to just explicitly adding a user to an object on the site. -Yes
Does the list of users/accounts include external account, by way of sharing with an external user? -It does include External users if External users options checked in the report filters, however in order to pull how the item was shared you will need to run a search for the activity data
Account Permissions in SharePoint Online
If the report has an “Object path” parameter, does it accept the wildcard character. -Wild cards are not accepted for the Object path parameter
If the report has a “User” or “Username” parameter, does it accept the wildcard character. -No you will want to specify specific users within this report, this will show all object that specific user has access too
Can it report on specific directories or it is limited to an entire Collection. -This report will show site access, you are unable to filter down to specific Directories
Does it account for permissions that were granted through sharing an item as opposed to just explicitly adding a user to an object on the site*. -Yes*
Does the list of users/accounts include external account, by way of sharing with an external user?-It does include External users if External users options checked in the report filters, however in order to pull how the item was shared you will need to run a search for the activity data
